Case Study: Surgical Workflow & Digital Preference Cards Application
challenge
Hospitals running surgical operations often rely on fragmented documentation, delayed communication across roles, and no centralized source of procedure data. This makes it difficult to prepare for surgeries, manage instruments and OR environments, and track approvals – staff are left manually chasing validation steps and adjusting protocols without a single source of truth.
solution
Arkenea designed and developed the ORLink iOS application as a unified, role-based platform tailored to surgical teams. By combining structured, role-specific workflows with offline support and system-wide visibility, the platform helps hospitals maintain procedural accuracy and operational consistency across every stage of surgical planning.
ORLink helps surgical teams cut manual effort, improve accountability, and standardize procedures across facilities. Hospitals gain better surgical preparation, reduced operational risk, and an auditable planning lifecycle that aligns with institutional compliance requirements.
key highlights
Role-Based Access Control: Hospitals configure granular access for nurses, surgeons, and OR directors, with each role given defined capabilities for initiating, editing, validating, and publishing procedures.
Centralized Preference Cards: Every procedure links pre-op settings, instrument lists, carts, trays, pick lists, and room layouts in one place – editable, copyable, archivable, and available offline.
Multi-Step Procedure Creation Workflow: Nurses initiate procedures from standardized templates, with surgeons and OR directors refining and approving them through system-defined checks and balances before publishing.
Drag-and-Drop Floorplan Configuration: A visual interface lets teams position operating room elements for environment-specific planning that can be reused across procedures.
Checklist & Notes Module: Procedure-specific readiness checklists, paired with notes that support image attachments and public/private visibility, keep collaboration tight.
Multi-Hospital Affiliation Management: Users can request affiliation with multiple hospitals while all hospital-linked workflows stay governed by institutional controls and data boundaries.
Admin-Controlled Master Data: System administrators manage all foundational data – instruments, trays, carts, procedure categories, templates, and workflows – with custom procedure requests routed to them automatically.
Arkenea helped provide both practical advice and experience that enabled us to launch our website and create complementary mobile applications in a cost effective way while providing ongoing product support into the future. Without Arkenea, this dream would have vanished into oblivion.
